How to use acceptance criteria in project management?

They keep the team focused on the value they create for the end-user and are written using the following format:

• As a… [user]
• I want to… [goal]
• So that I can… [motivation] 

See examples of user stories to learn to write your own and explore the essential Scrum glossary.

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Acceptance criteria is written using the following structure:

• Given that [context allowing me to take an action]
• When [I take the action]
• Then [a result occurs indicating success or failure]

Learn more about how acceptance criteria is used in Scrum and explore the essential Scrum glossary.

I started using acceptance criteria in Scrum, but it’s an effective tool in any project management framework. For any task assigned to a team or individual, acceptance criteria can clarify what new functionality will exist when the task is completed.  

See examples of acceptance criteria or learn other essential scrum terms.

A user story focuses on the identity, goals and motivations of the user you’re designing for. It emphasizes the why of the new functionality. ‍

Acceptance criteria focuses on the action taken by the user to meet their goal. It highlights the what of the new functionality.

See more acceptance criteria examples and learn to write acceptance criteria or learn other essential scrum terms.