A How-To Guide For Planning Your Own "Gap-Month"

How to leverage the in-between season.

July 31, 2023
A month calendar

It’s becoming more common for students to take a gap year before college to grow and learn about themselves and the world. A gap year is an opportunity for 18-year-olds to recalibrate or calibrate for the first time to the world around them.

Similarly, it’s not uncommon for us later in life to need to step back for a season of recalibration. We probably can’t take a year off, but a gap-month is often more possible than we might initially think. Rest is important for any leader and prioritizing it through a gap month can help you continue to grow as a leader.

Sometimes, you're at a point where you need to step away, refocus, restore and restart.

In 2019 I took four weeks off to step back, to evaluate and adjust things in my life. I felt uncertain about my future direction, but I knew that other adjustments needed to be made before I could begin to dive into that decision.

Sometimes, you're at a point where you need to step away, refocus, restore and restart. If you’re like me, you may have accrued extra vacation time because you weren’t taking it before. I recognize everyone’s reality is different, from your company’s PTO policy to what your boss actually allows. But if you need to restart, then follow this to the degree that you can.

Here is a guide for you to make your gap-month happen. I’ve broken it down into four steps.

  1. Designing your gap-month
  2. Prep for being out
  3. Taking your gap-month
  4. Re-entering
Does life ever feel like a hack rather than on purpose?

Designing your gap-month

I chose not to use the term plan here. I would advise against making a detailed, something for each day, kind of plan. You also don’t want to enter your gap-month with no forethought or direction but still hoping it will be fruitful. The key is to be intentional when designing your gap-month.

Two key ingredients to designing your gap month are:

  1. Outcomes
  2. Guidance

Setting your outcomes

Similar to plans, I intentionally avoided using the term goals here. It’s essential to identify what you’re hoping will result from your gap-month. Goals are a great tool. However, I would caution you against setting too many goals that create an anxiety of achievement during your month. If you’re a driven person, the need for achievement will already be an issue and a barrier to experiencing real rest.

So write down your desired outcomes. Some of mine were:

  1. Increase quantity and quality of time with family and friends.
  2. Develop a habit of taking time for unnecessary creativity.
  3. Invest time in things I enjoy.
  4. Learn to live in an undriven way.
  5. Clarity on next steps career-wise.

Once you have these written down, take them to someone who knows you well and will give you honest feedback. Share with them why you want these outcomes and ask if they feel these are the best outcomes for your gap-month.

I would advise against making a detailed, something for each day, kind of plan. You also don’t want to enter your gap-month with no forethought or direction but still hoping it will be fruitful. The key is to be intentional when designing your gap-month.

Seeking guidance

It’s a wise practice to seek guidance from those who have walked the road that is ahead of you. Find others who have taken a sabbatical or a season to step back and reorient. Ask them about their experience. What outcomes were they hoping for? How did they prepare or spend their time? You want to ask for insight and advice, but don’t just follow someone else’s plan. Use what you learn to design a gap-month specific to you.

My gap-month design

Once I identified my desired outcomes, I decided to set a rhythm to my time by theming three days of my week.

Monday – reflection, reading, writing
Tuesday – enjoy the outdoors
Wednesday – unnecessary creativity

I also made two rules:

  1. Take each day at a time
  2. Don’t over-plan

I intentionally left Thursday through Sunday unallocated to give space for opportunities that came up and the freedom to be spontaneous.

Prep for being out during your gap-month

You want to make the most of your gap-month, which will take a little preparation. Here are a couple of tips to prepare well:

  1. Elevator pitch
  2. Auto-responders
  3. Considered scheduling
Taking a month off will seem strange to others. Many won’t understand or know how to respond.

Elevator pitch

Taking a month off will seem strange to others. Many won’t understand or know how to respond. It will help to create a short explanation. You want it brief enough that it can be said in a single breath. Something like, “I’m taking a month to pull back and recalibrate to focus on the most important things.” You don’t need to explain everything. Just share what you’re doing and why.

Auto-responders

Unless you’re between jobs, taking a month-long break from work will require some prep. Think through your responsibilities and consider who will take each part. You will then want to capture this information in a concise outline. Here’s a template for you…

Thanks for reaching out. I will be out of the office from __________ to __________. I will not be checking messages at all between those dates. Please direct your communication as follows:

  1. For questions about _____________, contact ____________.
  2. For questions about _____________, contact ____________.
  3. For questions about _____________, contact ____________.
  4. For all other questions contact______________, or wait till after ___________ date and resend your communication.

This format helps people triage their own information needs. Include it in your away message on your primary communication channels. For me, this included email, Slack, and Workplace.  

Considered scheduling

There is a lot to consider when you try to schedule your gap-month. Think through the kind of things you intend to do. For example, if you want to go camping and spend extended periods outdoors but live in Minnesota, maybe don’t pick January as your month. Think through your work. Are there busy or slow seasons that your can plan around?

If you’re married, consider your partner’s work schedule. This isn’t a chance to disengage with home and family but rather to re-engage more fully. If you have kids and part of your plan is to spend more quality time with them, maybe the summer is a good time for your gap month.

Taking your gap-month

You’re finally here! It’s time to begin… but what do you do? People are habitual creatures, and without some intentionality, it's natural to drift back into old habits. There is a danger that a gap month won’t look that different than the previous months.

If you struggle with resting on the weekends, your gap-month will not come naturally at first.

I recommend beginning your gap month by getting away. It could be a family vacation or spending four days camping, or at an Airbnb. The key is to break with the everyday routines and surroundings. This helps you create a fresh start to establish a new normal.

Slowing down can be very difficult for many people. It’s not uncommon to feel anxious about what you will accomplish. If you struggle with resting on the weekends, your gap-month will not come naturally at first.

If this is where you find yourself, it’s ok. You’re detoxing from the busyness and hectic pace you have been living. Detox is never easy or pleasant at first, but it brings new life.

Two books I found helpful in the process of detoxing from busyness are The Ruthless Elimination of Hurry and 12 Ways Your Phone is Changing You.

As you go through your month, I encourage you to connect weekly with someone to share how it’s going. This shouldn’t be your boss. This should be a friend who knows you well. Maybe the person who helped you refine your gap-month outcomes. Verbally processing your experience will help you identify things you’re learning and experiencing. It will also help you stay true to your purpose for your gap month.

A 5-day journey to living from your priorities

It’s easy to spend our day reacting to what comes at us. What if you could be proactive, intentionally making decisions based on your priorities? It is possible!

Our five-day short course guides you through the process of identifying your life priorities and scaling them day to everyday decisions. You’ll learn how to establish a rhythm to build good habits and grow a team that will be with you in the journey.

Re-entering

As you near the end of your gap-month, you may feel some uncertainty about how to re-enter. You may be recharged, ready to take on the world. Or you may be seeing things differently than before and hesitant to go back to the way things were.

Begin to identify what you want to bring with you from your gap-month. Are there new habits, like running or writing, that you began and want to continue? Is there a new direction you want to take in life or your career? I wouldn’t suggest returning on day one and quitting your current job, but maybe you begin to work with a career coach to identify what a good next step would be.

Before you end the month:

  1. Take a day (or more) and reflect on what you’ve experienced and learned.
  2. Write it out.
  3. Write a letter to yourself one month later with guidance and encouragement for what you hope will be true.
  4. Create an action plan for the first two weeks back.

Action Plan

Taking a gap month helped me reorient my priorities and, in particular, the pace of life I was living. I hope that if you are looking for a restart, a gap month can be helpful to you. If you have questions or want to share about your experience, reach out on LinkedIn. I’d love to connect.

Frequently Asked Questions

Setting Goals

What is goal setting?

Goal setting is the process of identifying specific, measurable, achievable, relevant, and time-bound objectives that you want to achieve. It involves determining what you want to accomplish, defining clear objectives, and developing a plan for achieving those objectives.

By setting goals, you can clarify your priorities, focus your efforts, measure progress, and ultimately achieve success.

Goal setting is an important skill that can help you in both your personal and professional life, enabling you to make progress towards your desired outcomes and improve your overall performance.

Learn more about how to effectively set goals.

Why is goal setting important?

Goal setting is important for several reasons:

  1. Provides direction and focus: Setting goals gives you a clear sense of where you want to go and what you want to achieve, helping you direct your efforts and stay focused.
  2. Increases motivation: Goals can be a powerful motivator, providing the drive and determination you need to overcome obstacles and achieve your desired outcomes.
  3. Improves decision-making: When you have clear goals, it's easier to make decisions that are aligned with your objectives and help you make progress towards achieving them.
  4. Enhances productivity and performance: Goals provide a target for your efforts, helping you prioritize your time and focus on the tasks that will have the greatest impact on achieving your objective.
  5. Provides a sense of purpose and meaning: Setting goals that align with your values and passions can give your life a greater sense of purpose and meaning, helping you feel more fulfilled and satisfied.
  6. Enables personal growth and development: Achieving your goals often requires developing new skills, gaining knowledge, and pushing yourself beyond your limits, which can lead to personal growth and development.
  7. Increases confidence and self-esteem: Achieving your goals can boost your confidence and self-esteem, providing a sense of accomplishment and pride in your abilities.

In summary, goal setting is important because it provides direction and focus, increases motivation, enhances productivity and performance, provides a sense of purpose and meaning, enables personal growth and development, and increases confidence and self-esteem.

Learn more about how to effectively set goals.

What are the benefits of setting goals?

There are many benefits of setting goals, including:

  1. Increased motivation: Setting goals gives you a sense of purpose and direction, which can help increase your motivation to achieve your objectives.
  2. Greater focus and direction: Goals provide a clear target for your efforts, helping you stay focused and avoid distractions.
  3. Improved decision-making: Clear goals can help you make better decisions by providing a framework for evaluating different options and choosing the best course of action.
  4. Improved performance: Setting goals helps you identify areas where you need to improve and provides a benchmark against which you can measure your progress.
  5. Greater confidence: Achieving your goals can boost your confidence and self-esteem, helping you tackle new challenges with greater ease.
  6. Better time management: Goals can help you prioritize your time and focus on the most important tasks, increasing your productivity and efficiency.
  7. Enhanced personal development: Setting and achieving goals can help you develop new skills, gain knowledge, and grow as a person.
  8. Greater sense of achievement: Achieving your goals provides a sense of accomplishment and satisfaction, boosting your overall well-being.

Overall, setting goals is an important tool for personal and professional growth, enabling you to achieve success and realize your full potential.

Learn more about how to effectively set goals.

Can goal setting help you find direction in your life?

Absolutely, goal setting can indeed help you find direction in your life. Goals act like a compass, guiding you towards the things you want to achieve and helping you determine the path to get there. Here's how goal setting can provide direction:

  1. Clarity: Setting goals requires you to clearly define what you want to achieve. This process brings clarity by forcing you to articulate your dreams and aspirations.
  2. Focus: Goals provide a focal point for your energy and efforts. They help you avoid distractions and maintain focus on the tasks that will move you closer to your desired outcomes.
  3. Decision-Making: When you have clear goals, it becomes easier to make decisions. You can evaluate choices based on whether they move you closer to or further from your goals.
  4. Motivation: Goals give you something to strive for, which can be highly motivating. Knowing where you want to go can inspire you to take action, even when things get tough.
  5. Measurement: Goals provide a benchmark against which you can measure progress. This can help you see how far you've come and what steps you need to take next.
  6. Personal Growth: The process of setting and working towards goals can lead to personal growth. You may develop new skills, gain knowledge, and build confidence as you work towards your goals.

So, if you're feeling lost or unsure about the direction of your life, setting some goals might be a good place to start. Remember to make your goals SMART (Specific, Measurable, Achievable, Relevant, Time-bound) to increase your chances of success.

Learn more about how to effectively set goals.

What are some common mistakes people make when setting goals?

Setting goals is an important process, but there are several common mistakes that people often make. Here are some of the most common mistakes:

  1. Setting vague or unrealistic goals: Goals that are too general, vague, or unrealistic can be difficult to achieve, leading to frustration and disappointment.
  2. Failing to align goals with values, passions, and priorities: Goals that are not aligned with your values, passions, and priorities may not provide the motivation you need to achieve them.
  3. Failing to break goals down into smaller steps: Large goals can feel overwhelming, making it difficult to stay motivated and focused. Breaking goals down into smaller steps can help make progress feel more achievable.
  4. Focusing solely on outcomes rather than the process: While achieving the desired outcome is important, focusing solely on the end result can lead to neglecting the process required to get there.
  5. Failing to track progress: Without tracking progress, it can be difficult to know whether you're making progress towards your goal.
  6. Not adapting goals to changing circumstances: Life is unpredictable, and circumstances can change. It's important to adjust goals as needed to reflect changes in your life.
  7. Failing to celebrate progress: Recognizing and celebrating progress along the way can boost motivation and help you stay committed to achieving your goal.

By avoiding these common mistakes and setting clear, realistic, and aligned goals, you can increase your chances of achieving your desired outcomes.

Learn more about how to effectively set goals.

Living by goals

How can goal setting help you achieve success in your personal and professional life?

Goal setting is a powerful tool that can lead to success in both your personal and professional life. Here's how:

  1. Provides Clear Direction: Goals give you a clear understanding of where you want to go. This clarity helps in planning and making the right decisions, thus moving you closer to your desired outcome.
  2. Boosts Motivation: Goals can serve as a source of motivation. When you know what you're working towards, it's easier to muster up the drive and enthusiasm needed to reach your objectives.
  3. Enhances Focus: By setting goals, you create a point of focus. This helps you concentrate your efforts and resources on what's important, rather than getting distracted by unimportant tasks.
  4. Facilitates Planning: Goals provide a framework for planning. They help you break down large ambitions into manageable tasks and milestones, making the path to success more achievable.
  5. Promotes Accountability: When you set goals, especially if you share them with others, you create a level of accountability. This can push you to take consistent action and stay committed to your objectives.
  6. Measures Progress: Goals offer a way to track and measure progress. Seeing how far you've come can be a powerful motivator and provides valuable feedback for future goal setting.
  7. Improves Time Management: Goals help you prioritize tasks based on their importance and urgency. This leads to better time management and productivity.
  8. Fosters Personal Growth: The process of setting and achieving goals fosters personal growth. You learn new skills, overcome challenges, and build resilience, all of which contribute to personal and professional success.

Remember, the key to successful goal setting is to make your goals SMART (Specific, Measurable, Achievable, Relevant, and Time-bound). This ensures your goals are clear, realistic, and within your control to achieve.

Learn more about how to effectively set goals.

How do you align your goals with your values and passions?

Aligning your goals with your values and passions is crucial to ensure long-term motivation and satisfaction. Here are some steps to help you do this:

  1. Identify Your Values: The first step is to clearly identify what your core values are. These may be things like honesty, integrity, creativity, family, health, or financial security. Your values are the principles that guide your decisions and behavior.
  2. Recognize Your Passions: What activities, subjects, or causes feel meaningful to you? What do you love to do? Identifying your passions can provide a strong source of motivation for your goals.
  3. Set Goals That Reflect Your Values and Passions: Once you've identified your values and passions, you can set goals that align with them. For example, if one of your core values is health, a goal might be to exercise regularly. If you're passionate about writing, a goal might be to write a book.
  4. Check for Alignment: As you set your goals, check to see how well they align with your values and passions. If a goal doesn't align, you might want to reconsider it, as it may be difficult to stay motivated in the long run.
  5. Review and Adjust: Regularly review your goals to ensure they continue to align with your values and passions as these may evolve over time. Don't hesitate to adjust or change your goals if needed.

Remember, when your goals align with your values and passions, you're more likely to feel fulfilled and satisfied when you reach them. It also makes the journey towards achieving your goals more enjoyable and rewarding.

Learn more about how to effectively set goals.

Can goal setting help you find direction in your life?

Absolutely, goal setting can indeed help you find direction in your life. Goals act like a compass, guiding you towards the things you want to achieve and helping you determine the path to get there. Here's how goal setting can provide direction:

  1. Clarity: Setting goals requires you to clearly define what you want to achieve. This process brings clarity by forcing you to articulate your dreams and aspirations.
  2. Focus: Goals provide a focal point for your energy and efforts. They help you avoid distractions and maintain focus on the tasks that will move you closer to your desired outcomes.
  3. Decision-Making: When you have clear goals, it becomes easier to make decisions. You can evaluate choices based on whether they move you closer to or further from your goals.
  4. Motivation: Goals give you something to strive for, which can be highly motivating. Knowing where you want to go can inspire you to take action, even when things get tough.
  5. Measurement: Goals provide a benchmark against which you can measure progress. This can help you see how far you've come and what steps you need to take next.
  6. Personal Growth: The process of setting and working towards goals can lead to personal growth. You may develop new skills, gain knowledge, and build confidence as you work towards your goals.

So, if you're feeling lost or unsure about the direction of your life, setting some goals might be a good place to start. Remember to make your goals SMART (Specific, Measurable, Achievable, Relevant, Time-bound) to increase your chances of success.

Learn more about how to effectively set goals.

How do you prioritize your goals?

Prioritizing goals can be a challenging task, but it's crucial to ensure you're working on what matters most. Here are some steps to help you prioritize your goals:

  1. List all of your goals: Start by writing down all the goals you have, both big and small. This could include personal, professional, short-term, and long-term goals.
  2. Assess importance and urgency: For each goal, assess its importance and urgency. Importance refers to how much the goal matters to you and how significant its impact will be on your life. Urgency refers to whether the goal needs to be achieved immediately or can wait.
  3. Use a prioritization matrix: A common tool for prioritizing tasks and goals is the Eisenhower Matrix. It separates your actions based on four possibilities: urgent and important, important but not urgent, urgent but not important, and not urgent and not important.
  4. Consider your resources: Look at each goal in terms of the resources it requires. This includes time, money, effort, and emotional investment. Prioritize goals that align with your available resources.
  5. Align with your values: Ensure your goals align with your core values and long-term vision. If a goal doesn't contribute towards your overall life direction, it might not be a high priority.
  6. Review and adjust regularly: Priorities can change over time, so it's essential to review and adjust your goal priorities regularly.

By following these steps, you can create a clear roadmap for achieving your goals based on their importance, urgency, resource requirements, and alignment with your overall life objectives.

Learn more about how to effectively set goals.

How do you overcome obstacles that may prevent you from achieving your goals?

Overcoming obstacles is an important part of achieving your goals. Here are some strategies you can use to overcome obstacles and stay on track:

  1. Identify the obstacle: The first step in overcoming obstacles is to identify what the obstacle is. This might be a lack of resources, a difficult task, or a personal limitation.
  2. Develop a plan: Once you've identified the obstacle, develop a plan for how you will overcome it. This might involve seeking help from others, breaking the task down into smaller steps, or finding new resources.
  3. Stay flexible: Be prepared to adjust your plan if necessary. What worked in one situation may not work in another.
  4. Stay positive: It's important to maintain a positive attitude and focus on the progress you're making, rather than dwelling on setbacks or failures.
  5. Seek support: Don't be afraid to ask for help from others who have experience in overcoming similar obstacles. This can provide valuable insights and motivation.
  6. Learn from mistakes: If you encounter obstacles, take the time to reflect on what went wrong and what you can do differently next time.
  7. Stay committed: Remember why you set the goal in the first place, and keep your eye on the prize. Stay committed and focused on achieving your objective.

By using these strategies, you can overcome obstacles that may prevent you from achieving your goals and stay on track towards your desired outcomes.

Learn more about how to effectively set goals.

Leveraging Goals

How do you prioritize your goals?

Prioritizing goals can be a challenging task, but it's crucial to ensure you're working on what matters most. Here are some steps to help you prioritize your goals:

  1. List all of your goals: Start by writing down all the goals you have, both big and small. This could include personal, professional, short-term, and long-term goals.
  2. Assess importance and urgency: For each goal, assess its importance and urgency. Importance refers to how much the goal matters to you and how significant its impact will be on your life. Urgency refers to whether the goal needs to be achieved immediately or can wait.
  3. Use a prioritization matrix: A common tool for prioritizing tasks and goals is the Eisenhower Matrix. It separates your actions based on four possibilities: urgent and important, important but not urgent, urgent but not important, and not urgent and not important.
  4. Consider your resources: Look at each goal in terms of the resources it requires. This includes time, money, effort, and emotional investment. Prioritize goals that align with your available resources.
  5. Align with your values: Ensure your goals align with your core values and long-term vision. If a goal doesn't contribute towards your overall life direction, it might not be a high priority.
  6. Review and adjust regularly: Priorities can change over time, so it's essential to review and adjust your goal priorities regularly.

By following these steps, you can create a clear roadmap for achieving your goals based on their importance, urgency, resource requirements, and alignment with your overall life objectives.

Learn more about how to effectively set goals.

How often should you review your goals?

The frequency with which you should review your goals can depend on the nature of the goals themselves. However, a common recommendation is to review them regularly to ensure you're making progress and staying on track. Here are some general guidelines:

  1. Daily: If your goal has daily steps or tasks, it's beneficial to review these at the start of each day. This can help you stay focused and prioritize your activities for the day.
  2. Weekly: A weekly review can be useful for checking in on your short-term goals and the progress you've made over the past week. It can also help you plan your tasks for the upcoming week.
  3. Monthly: Monthly reviews are great for assessing your progress towards medium-term goals. They can provide a broader perspective and allow you to adjust your strategies if necessary.
  4. Quarterly/Semi-Annually: For long-term goals, a quarterly or semi-annual review can be effective. These reviews allow you to see the bigger picture and make significant adjustments if needed.
  5. Annually: An annual review is a good opportunity to reflect on the past year, celebrate your achievements, and set new goals for the coming year.

Remember, these are just guidelines. The key is to find a review frequency that works best for you and your specific goals. Regular review ensures you stay accountable, track your progress, and make necessary adjustments to your plans.

Learn more about how to effectively set goals.

How many goals should you have at one time?

The number of goals you should have at one time can vary greatly depending on your individual capacity, resources, and circumstances. However, a common recommendation is to focus on a few key goals at a time to avoid feeling overwhelmed and ensure that you can devote sufficient time and energy to each goal.

For instance, you might want to set 3-5 key goals to work towards at any given time. These could be a mix of short-term and long-term goals.

Having a limited number of goals allows you to focus and make meaningful progress. If you spread yourself too thin across many goals, you may find it difficult to make significant progress in any area.

Remember, it's not about the quantity of goals, but the quality of your focus and effort towards achieving them. It's better to fully commit to a few important goals than to juggle many goals without making substantial progress.

Keep in mind that everyone's capacity for goal-setting is different, and what works best for you might be different from what works for someone else. It's crucial to find a balance that feels manageable and aligns with your personal aspirations and lifestyle.

Learn more about how to effectively set goals.

How do you measure progress towards your goals?

If you want to measure progress towards your goals, you can take the following steps:

  1. Identify specific metrics or targets that will allow you to track your progress. This might include things like sales numbers, website traffic, or the number of books you've read.
  2. Determine how often you will measure progress. Depending on the goal, you may want to measure progress daily, weekly, monthly, or quarterly.
  3. Create a system for tracking progress. This might involve using a spreadsheet, a goal-tracking app, or a simple checklist.
  4. Regularly review your progress and compare it to your original plan. This will help you determine whether you're on track to achieving your goal or whether you need to adjust your strategy.
  5. Celebrate milestones and progress along the way. Recognizing progress can boost motivation and help you stay focused on achieving your objective.
  6. Adjust your plan as needed. If you're not making progress towards your goal, it may be necessary to revise your plan and try new strategies.

By measuring progress towards your goals, you can stay focused and motivated, identify areas where you need to improve, and make adjustments to your strategy to ensure that you achieve your objectives.

Learn more about how to effectively set goals.

How do you celebrate achieving your goals?

Celebrating your achievements is an important part of the goal-setting process. It helps to reinforce positive behavior, keeps you motivated, and gives you a sense of accomplishment. Here are some ways to celebrate achieving your goals.

  1. Treat Yourself: A classic way to celebrate is to treat yourself to something you enjoy. This could be a special meal, a new book, a day off, or anything else that makes you happy.
  2. Share Your Success: Sharing your achievements with others can be a great way to celebrate. You could tell friends and family about your success, post an update on social media, or even throw a small party.
  3. Take a Break: Achieving a goal often requires hard work and dedication. Taking some time off to relax and recharge can be a great way to celebrate your success.
  4. Reflect on Your Achievement: Take some time to reflect on what you've achieved and how far you've come. This can help reinforce the positive behaviors that led to your success and prepare you for future challenges.
  5. Set a New Goal: Once you've achieved a goal, it can be motivating to set a new one. This helps maintain momentum and keeps you moving forward.

Remember, the celebration should be proportionate to the size and significance of the achievement. Small victories deserve recognition too, but they might not warrant the same level of celebration as larger, more significant achievements. The key is to find a way to celebrate that feels rewarding and meaningful to you.

Learn more about how to effectively set goals.

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